Account Receivable / Admin

Daily Task

• Reading accounts and bank reconciliation
• Mail processing Checking and tracking correspondence Management of children and parents’ data

• Collection and tracking of parental payments Reconciliation of accounts receivable

• Requesting permanent codes for new school students

• Entering data of new students into the Ministry of Education website

• Entering data of students leaving the school into the Ministry of Education website

• Management of access cards (ADT) and alarm system (Chubb)
• Monitoring of employees’ criminal record files

• Monitoring of educators’ first aid course records
• Invoicing and collection of daycare and tuition fees according to schedule, transferring the file to the bank until 8:55 PM on a working day before the due date

• Preparation of weekly attendance sheets for employees and children, printing for Treasures, transmission for Academy

Weekly Task

• Weekly billing -AR
• Collection every other Monday or First Monday of the month-
• Kindergarten and Academy: Billing for the first 4 weeks of September to June
• Collection on the 30th of the month from August 30th to May 30th or Twice a year on August 30th and January 30th
• Deduct open house credit at the last payment of the year (see credit in Excel file)
• Bi-weekly payroll, transfer to the bank on Thursday (ultimate deadline Friday 11 AM),
• Transfer of required funds from Operations account to Salary

Transfer of funds from Kindergarten account to Academy