Admissions Coordinator Job Description

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Admissions Coordinator Job Description Template

We are looking to hire an organized and charismatic admissions coordinator to oversee admissions at our facility. The admissions coordinator will manage tasks such as handing out forms, answering calls, writing reports, and dealing with queries as well as complaints.

To ensure success in this role, admissions coordinators need to be organized, efficient, and able to communicate effectively with people. Ultimately, a top-class admissions coordinator professionally represents the company to the general public and ensures that all admission operations run smoothly.

Admissions Coordinator Responsibilities:

  • Assisting with client queries and admissions procedures.
  • Managing the admissions and onboarding for the organization.
  • Organizing and inputting information to databases.
  • Handling phone calls and emails from prospective parents, students, patients, or clients.
  • Planning and coordinating with the admissions team about events and other important dates.
  • Answering application and enrollment inquiries from the public.
  • Maintaining excellent front-of-desk relations with clients and customers.
  • Maintaining relevant records and documentation as required by the job.
  • Providing input on how to improve processes based on client feedback.
  • Performing other work-related duties like project planning and general administration.

Admissions Coordinator Requirements:

  • Bachelor’s degree in business administration.
  • A minimum of 3 years experience in a similar role/sector.
  • Strong organizational skills and the ability to meet deadlines.
  • Proficiency in Microsoft Office and enrolment/admissions software (SalesForce Education Cloud, SchoolAdmin, Slate, etc.).
  • Efficient typing and data-capturing abilities.
  • Excellent communication and customer relation skills.
  • Ability to work in a fast-paced environment.
  • Must be able to able to work in a team.
  • Multi-tasking and job-role flexibility.
  • Ability to remain calm and professional during workplace disruptions.


An Admission Coordinator manages the admission process for educational institutions or healthcare facilities. Key responsibilities include processing applications, communicating with applicants, coordinating interviews, maintaining records, and ensuring compliance with policies. They also assist with enrollment, analyze admission data, participate in outreach events, and contribute to continuous process improvement. The role requires strong organizational and communication skills, attention to detail, and a customer-centric approach.

To excel as an Admission Coordinator, one needs a blend of organizational, interpersonal, and administrative skills. Strong attention to detail is essential for processing applications and maintaining accurate records. Effective communication skills are crucial for interacting with applicants, conducting interviews, and collaborating with various departments. Adaptability and problem-solving capabilities enable successful management of the admission process and addressing applicant inquiries. Additionally, a customer-centric approach, teamwork, and proficiency in record-keeping and data analysis contribute to the efficiency of the role. Successful Admission Coordinators often possess a combination of these skills, ensuring a smooth and positive experience for both applicants and the institution.

The role of an Academic Coordinator involves various responsibilities related to academic program management, student support, and administrative tasks. Three key skills that are crucial for success in this role include:

  1. Organizational Skills:

    • Academic Coordinators often handle multiple tasks simultaneously, including scheduling classes, managing academic resources, and coordinating events. Strong organizational skills are essential to keep academic programs running smoothly and efficiently.
  2. Communication Skills:

    • Effective communication is vital for an Academic Coordinator to interact with faculty, students, and other stakeholders. Clear communication facilitates the dissemination of important information, coordination of academic activities, and addressing concerns or inquiries from students and faculty members.
  3. Problem-Solving Abilities:

    • Academic Coordinators may encounter various challenges, such as scheduling conflicts, resource constraints, or student issues. The ability to analyze problems, identify solutions, and implement effective strategies is critical for overcoming obstacles and maintaining the integrity of academic programs.

These three skills, when combined, contribute to the successful coordination and management of academic activities, fostering a positive academic environment and supporting the overall success of students and faculty within an educational institution.

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