Job Description of Payroll Accountant

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Job Description of Payroll Accountant

We are looking for a highly capable payroll accountant to manage our payroll system. In this role, your duties will include ensuring accurate salary payments, calculating overtime earnings, and updating employee hiring or termination information on the payroll system.

To ensure success as a payroll accountant, you should demonstrate knowledge of applicable tax laws and ideally have experience in a similar role. A first-class payroll accountant will be detail-oriented and someone who can accurately and timely process salaries.

Payroll Accountant Responsibilities:

  • Preparing ledger entries with earnings and deductions.
  • Entering payroll information and maintaining payroll files.
  • Calculating salaries, overtime earnings, and vacation deductions.
  • Issuing paychecks in a timely manner.
  • Generating payroll reports for Managers to review.
  • Updating payroll systems, including employment hires and terminations.
  • Preparing payroll and tax reports for federal, state, and local agencies when required.
  • Attending to payroll inquiries from employees.

Payroll Accountant Requirements:

  • An associate’s or bachelor’s degree in accounting.
  • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) will be advantageous.
  • A minimum of two years’ experience as a Payroll Accountant, or in a similar role.
  • Proficiency in Payroll Software, such as BrightPay and Payroll Mate.
  • Extensive experience in preparing ledger entries and processing payments.
  • In-depth knowledge of applicable tax laws.
  • Experience in preparing payroll and tax reports, as well as answering payroll inquiries.
  • Ability to maintain and update employees’ payroll files.

Excellent organizational and communication skills.


  • Payroll accountants may prepare and organize documentation for internal or external audits. They ensure that payroll records are accurate, complete, and comply with audit requirements.
  • Key skills include attention to detail, mathematical proficiency, knowledge of payroll regulations, familiarity with payroll software, and effective communication.
  • A bachelor’s degree in accounting, finance, or a related field is often required. Some employers may prefer candidates with specific payroll certifications or relevant work experience.
  • Yes, effective communication is essential. Payroll accountants often interact with HR, finance, and employees to address payroll-related inquiries, resolve issues, and communicate changes in policies.
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